Mott MacDonald is committed to improving people's lives through creating and delivering tailored development solutions.
We work in developing countries to alleviate poverty, establish good governance, and increase access, capacity and resilience in healthcare, education, water, sanitation, transportation, infrastructure and renewable energy - while safeguarding the environment and promoting human rights and gender equity.
What makes us different is that we approach problems from a fresh perspective. As an employee-owned company, we have the freedom and independence of mind to find new ways to enhance human well-being and foster social and economic development through connected thinking.
Mott MacDonald has recently been appointed by the Department for International Development (DFID) as Implementing Supplier for the Nepal Post Earthquake Reconstruction Programme. The Programme will provide planning support for post-earthquake recovery; design, supervision and delivery of reconstructed community infrastructure; address the barriers to private sector involvement in this reconstruction; and a challenge fund to ensure that the poor and most vulnerable are not left behind. The Programme will operate across Gorkha, Dhading, Nuwakot and Rasuwa, with the main office in Kathmandu.
The role of Finance Officer will sit within the Operations & Finance Team, which is responsible for ensuring that all financial, operational and administrative aspects of the Project run effectively. Day-to-day the Finance Officer will be responsible for ensuring that activities are implemented in accordance with Mott MacDonald financial processes and procedures.
Finance Officer shall ensure an effective financial management of Purnima as per MML Nepal Finance Manual. The Finance Officer shall have a functional relationship with the District Administration Officer (DAO) and Operations Manager.
Roles and Responsibilities:
The incumbent will work under the supervision of the Finance Manager and the Operations Manager with the following scope of work:
- Prepare and carry out day-to-day financial transactions according to the MML Nepal’s finance Manuals.
- Ensures the financial transactions are properly authorized, recorded, have adequate supporting documentation, filled, maintained and can be easily extracted for the purpose of preparing financial statements; and financial audits.
- Obtain and check all bills/invoices and other supporting documents, travel expenses claims, cash advance request form.
- Carry out the bank and cash operations including cash count preparing bank reconciliation statement maintain cash and bank books and control including issuing cheques, bank transfer requests and other correspondence with banks.
- Prepare vouchers and process for approval of competent authority for timely payment/settlement/adjustment and ensure timely and proper posting of vouchers into MML accounting system.
- Checks and ensures that all procurement process and expenditures of the project in accordance with the MML Finance Manual. This includes ensuring receipts to be obtained for all payment.
- Administer advances and their settlement and provide information on the status of advance aging.
- Liaises with Financial Service Center (FSC) to ensure compatibility of the project financial books.
- Orient programme and district admin staff on administrative and financial rules, regulations.
- Handle VAT related functions according to the prevailing GoN rules, including accounting, reconciliation and documentation and support in the VAT claim process on a regular basis.
- Undertake visit to district offices as and when required for monitoring and facilitating the financial aspects.
- Prepares and submits timely and reliable MML financial documents and financial reports.
- Prepares project financial reports, statement and submit to Finance manager for clearance as required.
- Checks budget codes to ensure that all transactions are booked to the correct budget codes.
- Developing external relationships with appropriate contacts, e.g. auditors, solicitors and bankers.
- Keep and maintain all vouchers and financial documents in a custody properly and make available as and when required.
- Carry out any other financial as well as operations assignments as requested by the Finance Manager and Operations Manager.
- Good working knowledge of International Financial Reporting Standards/local statutory legislation
- experience in financial management of donor funded projects/programmes
- experience working for private sector development consultancies/organisations
- Good understanding of the Nepalese tax regulations
- Experience in developing and implementing finance processes, policies and templates
- Adept in handling relations with relevant finance authorities, providers and banks
- Understanding the concepts of due diligence, value for money and ethics and transparency
- Excellent written and spoken English and Nepali
- A good communicator with strong relationship building skills, reliable and a team player
- Demonstrable ability to deliver to deadlines
- Pro-activity to raise issues with management and resolve identified problems
- Ability to undertake periodic travel to district offices (if required).
Required academic/professional qualifications, training and experience
- Educated to a Degree standard or technical equivalent
- Qualified Accountant (ACCA, CIMA, ICA etc) with significant relevant experience
- Advanced Excel skills
- Good understanding and hands on working experience of tax and statutory regulations.
- Previous experience in preparation of Financial Statements as per local GAAP, Tax and other filings.
- Experience with a small company accounts systems such as Quickbooks/Sage
- Experience with an ERP (SAP, Oracle, Lawson, Deltek) would be beneficial.
Job Expires: 26-Mar-2019